Get Time Back with Admin Support for Therapists & Life Coaches

At Timeless Moments Assistant, we take the back-office weight off your shoulders—so you can focus on healing, guiding, and growing with purpose.

Schedule Your Free Discovery Call

Let’s Turn Your To-Do List into a Done List

Whether you’re a therapist balancing caseloads or a life coach building your brand—we’re here to help you simplify, stay organized, and get consistent with ease.

We specialize in:

Client Scheduling & Intake Systems – streamlined support that respects your flow and confidentiality
Email + Follow-Up Support – inbox organization, client reminders, and professional communication
Social Media Maintenance – fresh, on-brand content that keeps your message visible
Custom Flyer & Digital Design – visuals that reflect your unique vibe and mission
Back-End Structure Setup – from booking links to client folders, we bring clarity to your chaos

View Service Menu

Bold pink peonies on white and black theme workspace with stationery closeup. Freelancing

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Or commit for 3 months and save 10% each month! Let’s bring peace and flow to your business behind the scenes.

Now Accepting New Clients!

Get 20% off your first month

Claim Your Spot

Meet Your Timeless Taskkeepers

We’re the calm behind your calendar and the support behind your sessions. Whether you’re serving clients through therapy or transformation—we help you stay on track and in your zone of genius.

Founder | Executive Assistant | Army Veteran

LaTonya L. Bailey

With over 20 years of administrative experience, LaTonya leads with systems, service, and strategy—passionate about helping professionals like you do less busywork and more of what matters.

"Helping women reclaim their time isn’t just my job—it’s my ministry."

Creative Assistant | Canva Queen

Keyanna LaShae

From bold branding to beautiful content, Keyanna keeps your online presence polished and consistent so you can stay connected to your audience with ease.

"My goal is simple: make things cute, clean, and click-worthy."

Our Most Popular Services

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A calm, clear start to getting your business organized.

The Grounded Practice | One-time investment – $250

Includes:

60-minute strategy call + intake audit
1 onboarding form or welcome packet setup
Email signature + autoresponder setup
Google Drive folder system setup

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Consistent support to stay on track and free up your focus.

The Rhythm Package | Monthly – $475

Includes:

Weekly inbox review + email support
Calendar & appointment check-ins
2 social media posts scheduled/month
1 Canva graphic (quote, tip, or promo)
Monthly progress message or mini check-in call

Already have a few tools or systems in place? Let’s customize this package for your current needs.

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Full-spectrum backend support for your thriving practice.

The Aligned Business | Monthly – $875

Includes:

Everything in The Rhythm Package, plus:
2 more scheduled posts + 2 extra graphics (4 total)
Email newsletter (1 per month)
Client flow & form update (1 per month)
Monthly 30-min strategy session
Launch or digital product prep support (1 project/month)

Need something more flexible? Let’s co-create a version of this that meets you where you are.

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A one-day focused session to knock out key projects like system setup, client portal cleanup, or launch prep. Fast + impactful.

The Intentional Support | Starting at $375/month

Custom-fit admin support that meets you where you are—built around your current systems, strengths, and stress points.

Offered after Discovery Call.

Download 2025 Support Catalog for Therapists & Coaches

Veteran & Elderly Discount Available
We proudly offer 10% off all services for U.S. Veterans & clients 65+
Because your time, like your service, is deeply valued.

Sigrid Nikkea Jones, LPC-S, TX

I could not do Simply Candid without Tonya. It's like she reads my mind and in between the lines on the tasks I need to be successful and efficient. It is truly a timeless moment spent with her.

Not sure where to start?

Let’s talk about what your therapy or coaching business needs most right now.

📍 Fort Worth, TX

📧latonyabailey@timelessmomentspa.com

Schedule Your Free Discovery Call

Get Time Back with Admin Support for Therapists & Life Coaches

Let’s Turn Your To-Do List into a Done List

Or commit for 3 months and save 10% each month! Let’s bring peace and flow to your business behind the scenes.

Now Accepting New Clients!

Meet Your Timeless Taskkeepers

Our Most Popular Services

Veteran & Elderly Discount Available We proudly offer 10% off all services for U.S. Veterans & clients 65+ Because your time, like your service, is deeply valued.

Not sure where to start?

Veteran & Elderly Discount Available
We proudly offer 10% off all services for U.S. Veterans & clients 65+
Because your time, like your service, is deeply valued.